Managing user access in Glide can be challenging when building internal tools, staff portals, or client apps. While Glide’s native privacy settings provide some control, they don’t allow for dynamic management—especially when you need to revoke or restore access without deleting a user’s data.
In this tutorial, I’ll show you how to implement user access management in Glide using a whitelist table—a scalable technique I’ve successfully used for various businesses and organizations.
Using a whitelist for user access management in Glide provides several advantages:
Grant or revoke access without deleting users or their data.
Admins can easily manage access directly from the app interface.
It’s a scalable solution, ideal for apps with multiple access levels or evolving permissions.
This method works well for:
Internal business systems
Educational portals
Subscription-based services
Any private Glide app requiring controlled access
Go to Settings > Privacy in Glide and select the Private option. Assign the Whitelist table as your User Table, ensuring that only emails listed in this table can sign in.
Create a new Glide Table called Whitelist, including these columns:
Email: The unique identifier for access
Added By or Approved By (optional): Tracks the admin who granted access
Timestamp (optional): Helps with auditing or tracking approvals
In both the Users and Whitelist tables, create a relation column linking the email fields. Then, use a lookup or if-then-else column to check if a user exists in the whitelist. This will determine whether the app grants access.
Create two actions:
Grant Access: Adds the user’s email to the Whitelist.
Revoke Access: Removes the user’s email from the Whitelist.
You can use Glide’s built-in logic or custom actions to handle these updates.
In your Users table, add a boolean column named Is Admin. Set visibility conditions to show the Grant/Revoke buttons only for admins. This ensures secure, centralized access management.
Keep user data intact even when you revoke access
Streamline onboarding and offboarding for users
Allow admins to manage access directly within the app
Avoid manual deletions of users or roles
This method of user access management in Glide offers both flexibility and control without added complexity. It’s perfect for internal systems, educational platforms, and businesses that need secure and efficient access management.
For premium Glide templates with built-in access control systems, visit temproshop.com, or book a discovery call for personalized guidance.
With the right guidance, you can turn your vision into a real, working app — no code needed.
